Legalization of Canadian documents - procedureEnlarge image (© colourbox)
In the following, you will find information on the process of legalization.
Legalizations can be done at the German Consulate Toronto and Vancouver.
Legalizations can now be processed at the Consulate in Toronto and Vancouver. The responsibility of the Consulate depends on the place of origin of the document.
- 1st step: Acquisition of the authentication at the competent Canadian authority
Prior to legalization, the document has to be authenticated by the competent authority in the province where the document was issued / signed. The German Consulate can not obtain this prior authentication. If you are sending the documents from Germany, please include a letter for the Canadian authority, requesting the transfer of the authenticated document to the German Consulate Toronto/Vancouver. Please check directly with the authority regarding fees and the mailing procedures.
Which one is the competent Canadian authority?
List of the authorities including contact information.
Please advise the authentication office that the authentication is for the German Consulate in Toronto/Vancouver and ask that the authentication includes a handwritten signature (no electronic signature). A certificate of authentication without a handwritten signature cannot be legalized.
- 2nd step: Legalization of the document by the German Consulate Toronto
|a) In person|
After booking an appointment on our website (see right column) you or a representative can bring the original, authenticated document to the German Consulate Toronto/Vancouver to have it legalized. The legalization is done on the spot and you will be able to take the legalized document with you after your appointment. The fee (see chart below) is payable in cash (Canadian Dollars). Up to 5 documents can be legalized in one appointment slot, for more documents please book more appointments accordingly.
|b) Mailing process|
Authenticated documents can also be sent to the German Consulate Toronto/Vancouver (the responsibility of the Consulate depends on the place of origin of the document) by mail for legalization. We can forward the legalized document to persons in Canada or Germany.
The authenticated document
Only originals can be legalized.
Including your name, address, phone number and/or email address (in case that we have any further questions).
Fee for the legalization (see chart below)
Envelope for the return of the documents/for using a courier service
Please note: Documents that are sent in without authentication, cover letter, fees/proper money order or bank draft or return envelope cannot be processed.
|Shipment to Germany|
If you reside in Germany, you can receive an invoice for the legalization and shipping fees. Please note in your cover letter which option of shipment you are choosing and declare that you will pay the costs for the legalization and shipment.
Options for shipment to Germany:
Shipment via official mail
Please be aware that the official mail is sent to Germany only every other week and that processing and shipment times can take up to 4 weeks.
Shipment via FedEx (only at the Consulate in Toronto)
Self-addressed prepaid envelope
depends on mailing service provider
To be provided by sender. In this case, you will only be billed for the legalization fee.
Processing time for legalizations sent by mail is approx. 1 week. If the legalization request is incomplete (e.g. not or not correctly authenticated, no return envelope, etc), the processing will take longer. There is no rush/express option available. We kindly ask you to refrain from further inquiries regarding the status during this time.
Type of document
Civil registry documents
C$38.00 per document
all other documents or certificates
C$68.00 per document
- If the currency exchange rate changes between sending the documents and processing them, you will not have to pay the difference and won't receive any difference. This is to make the legalization process by mail possible.
- The German Consulate does not assume liability for documents lost in the mail.