Birth registration

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General information

Parents of a German child born abroad are not legally required to register the birth in Germany. A German birth certificate is not necessary for a passport application and is also no proof of German citizenship.

However, Germans born abroad are still advised to have their birth registered in a German civil registry. Once the birth has been registered, a German birth certificate can be issued. A German birth certificate can be used in Germany and Europe without further authentication, whereas a Canadian birth certificate might have to be legalized for use in Germany.

Apart from that, foreign birth certificates might include entries regarding the name or parents of a child that are incompatible with German law. In case of doubt, only the registration of a child’s birth in Germany can definitively determine the question of name and parentage of a child. Together with the application for registration of a birth, a name declaration or declaration of consent to an acknowledgement of paternity might be necessary.

The parents of a person, the person, and their spouse and children have the right to apply for the registration of the person’s birth.

There is no time limit to have a birth registered in Germany, with one exception: Non-acquisition of German nationality for children born abroad to German parents after 31 December 1999

Which civil registry is competent?

Applications for registration of birth are processed by the civil registry at the current or last place of residency of the child or applicant in Germany.

If the child or applicant never resided in Germany, the Standesamt I in Berlin will process the application and issue the birth certificate.

If your place of residency is in Canada, you can hand in the application for the registration of birth via the consulate general in Toronto or Vancouver. In order to do so, please book an appointment using our appointment system.

What are the documents I need to provide with the application?

(all documents must be provided as originals and two copies*)  

Please be advised that in the following, we list documents that are necessary in routine cases. In special cases, the consulate or the civil registry in Germany can demand to see further documentation.

  • Filled out application form (see below), not signed
  • Birth certificate of the child (If born in Canada: "long form"/"registration of life birth", issued by the respective province)
  • Birth certificates of both parents (If born in Canada: "long form"/"registration of life birth", issued by the respective province)
  • Valid permanent residence card or valid Canadian visa of the German parent/s
  • Valid passports of both parents (if current passport of German parent was issued after the birth of the child: German passport issued before the birth of the child)
  • If child is older than 14 years: valid passport of child
  • If parents are married: Official marriage certificate (if married in Canada: “long form”, issued by the respective province; marriage certificates issued by religious institutions or marriage license / proof of solemnization of marriage are not sufficient)
  • If applicable: Proof of acknowledgment of paternity (if parents were not married at the time of birth of child and child was born outside of Canada)
  • If applicable: Proof of dissolution of parents’ marriage or prior marriages of each parent (court decree or death certificate of former spouse)
  • If applicable: Proof of deregistration (Abmeldebeschenigung)
  • If the German parent was naturalized in Germany: certificate of naturalization
  • If the German parent was naturalized in Canada: Canadian certificate of naturalization + „Beibehaltungsgenehmigung“

* The consulate cannot copy documents for you. Applicants have to present all documents as originals + 2 copies each together with the application.

Documents issued in a foreign language except German or English have to be presented with translation.

In certain cases, the application for the registration of birth might have to include a name declaration. In theses cases, all legal guardians / parents must appear in person before the consulate. If the child is 14 years or older, the child has to be present as well.


 

Fees

The fees for the application are determined by the individual state laws in Germany, depending on the competent civil registry. In most cases, the fees are between 60 and 80 Euros. These fees can only be paid to the German bank account of the civil registry once the application has been processed. Detailed information on the payment process will be provided after you hand in the application.

In addition, the consulate general has to take the following fees. These fees are payable during the appointment at the consulate:





Certification of signature on application form if name declaration/name change is needed

approx. 40 CAD

Certification of signature on application form if name declaration/name change is not needed

approx. 30 CAD

Certification of copies of relevant documents

approx. 15 CAD per 10 pages*

Both payable when applying at the Consulate, in cash (Canadian Dollar).

Exact fees in CAD depend on the current CAD/EUR exchange rate.

* The consulate cannot copy documents for you. Applicants have to present all documents as originals + 2 copies each together with the application.

** If another civil registry but the Standesamt I processes your case, the fee may vary. 

Processing time

At the Standesamt I in Berlin, the processing can take up to 4 years. The German consulates in Canada cannot influence this processing time in any way and can give no information on the status of the application. The processing time at other civil registries might vary.

Antrag auf Beurkundung einer Auslandsgeburt im Geburtenregister

Birth registration

Baby

Book Your Appointment

Notice

The Consulates General in Toronto and Vancouver are using an online appointment booking system. Please book your appointment in advance:

Appointments - Consulate in Toronto

Appointments - Consulate in Vancouver

Please note that for the time being the Safari browser is incompatible with the appointment booking system.

Appointments with Honorary Consuls may be booked over the phone. Please find their contact details here.

No Consular Service at the German Embassy in Ottawa and the Consulate General in Montreal

Notice

The German Embassy in Ottawa and the Consulate General in Montreal do not offer consular services. For consular matters please contact the Consulate General in Toronto. For short-term Schengen visas, please contact the Embassy of Austria in Ottawa.